Creating Access Codes for a Domain

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If you choose Access Code Required as your domain access level setting, visitors to your domain are required to provide an access code before they can view your course catalog or register for any of your courses. You can customize the access codes you provide based on your training or business needs. In this article we will review examples of different access code needs and how to create your access codes for your domain.

Examples of using different codes:

Depending on your training audience, you may want to limit the amount of time a user has access to your courses. Here are some examples of why you would want different codes per audience:

  • You may want to give individual users access to your course catalog for six months, beginning when they first register.
  • You may want to give your partner businesses twelve months to access your course catalog, starting January 1 and expiring December 31.
  • You may want to give three of your peers access codes to help you review and test your course content.

Creating your access codes

  1. Navigate to Domains & Publishing
  2. Under "Your active domains" select the edit icon under "Domain settings"
  3. Scroll down to "Access" and choose "Access code required" if not already selected
  4. Scroll further and select "Add access code"

    You can choose to create a single access code or to add bulk codes

Creating a single access code

  1. Access code: Type in the name of your access code. Use lowercase letters and numbers only.
  2. Number of uses: Define how many times the code can be used. You can leave "Unlimited" as checked or uncheck it and type in the number of maximum uses.
  3. Start and end dates (Optional): Fill in start and end dates if you wish to restrict the dates for when the access code can be used. These dates are inclusive: the code activates at 12:00 am PT on the start date and deactivates at 11:59 pm PT on the end date.
  4. Individual user Access (Optional) After a user inputs the code, you can choose to let them see your course catalog indefinitely; limit their access to a set amount of time (ex: 12 months); or set their access to expire based on the access code end date.
  5. Click Create.

Creating a group of access codes

  1. Pool name: the name of the group, or pool, of codes, for internal purposes only
  2. Number of codes: how many codes you want to generate in this pool
  3. Number of uses: Define how many times each individual code can be used. You can either leave "Unlimited" as checked (this is the default), or deselect it then type in the number of uses field.
  4. Start and end dates (Optional): Fill in start and end dates if you wish to restrict the dates for when the access code can be used. These dates are inclusive: the code activates at 12:00 am PT on the start date and deactivates at 11:59 pm PT on the end date.
  5. User Access (Optional): After a user inputs the code, you can choose to let them see your course catalog indefinitely; limit their access to a set amount of time (ex: 12 months); or set their access to expire based on the access code end date.
  6. Click Create.

All of the domain's access codes will display under the Access message section.

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Comments

  • Avatar
    Seth Wylie

    Could you clarify the difference between a bulk code and a single code?

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