Passing Skilljar student information to SurveyMonkey surveys, Qualtrics surveys, Typeform surveys, or Google Forms

by Macz Norton
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You can set up SurveyMonkey surveys, Qualtrics surveys, Typeform surveys, and/or Google Forms to capture student information automatically via custom variables from Skilljar when they are embedded in a lesson.

 

In this article:

 

Learn more:

 

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Pass Skilljar student information to a SurveyMonkey survey

You can pass Skilljar student information to SurveyMonkey via a SurveyMonkey survey embedded into a lesson in Skilljar. The student information you can pass to SurveyMonkey includes:

  • Student full name
  • Student first name
  • Student last name
  • Student email
  • Course title
  • Lesson title

Note: You must have an Advantage or Premier SurveyMonkey account to pass Skilljar student information to SurveyMonkey.

The custom variables that you can set up in SurveyMonkey include:

  • studentFullName
  • studentFirstName
  • studentLastName
  • studentEmail
  • courseTitle
  • lessonTitle

View Custom Variables in your Survey Monkey results

In order to view the responses captured from Skilljar, you will need to download the XLS data from the individual responses as described in this Survey Monkey Help Article

 

Learn more: SurveyMonkey Help Center, Custom Variables.

 

Add Skilljar custom variables to a SurveyMonkey survey

  1. In SurveyMonkey, click “My Surveys” in the top navigation bar or hamburger icon.
  2. Click the “Design Survey” icon in the “Design” column for the survey you want to embed in Skilljar.
  3. In the left navigation bar, click the “Logic” icon.
  4. Click “Custom Variables.”
  5. Add the custom variables you want to pass from Skilljar to SurveyMonkey  in the “Variable Name” field:
    1. studentFullName
    2. studentFirstName
    3. studentLastName
    4. studentEmail
    5. courseTitle
    6. lessonTitle

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Pass Skilljar student information to a Qualtrics survey

You can pass Skilljar student information to Qualtrics via a Qualtrics survey embedded into a lesson in Skilljar. The student information you can pass to Qualtrics  includes:

  • Student full name
  • Student first name
  • Student last name
  • Student email
  • Course title
  • Lesson title

The custom variables that you can set up in Qualtrics include:

  • studentFullName
  • studentFirstName
  • studentLastName
  • studentEmail
  • courseTitle
  • lessonTitle

 

Learn more: Qualtrics Support, Embedded Data.

 

Add Skilljar custom variables to a Qualtrics survey

  1. In Qualtrics, edit a Project.
  2. From the "Survey" tab, click “Survey Flow”:Screen_Shot_2020-01-09_at_9.58.27_AM.png
  3. From the Survey Flow window, click “Add a New Element Here.”
  4. Select the Embedded Data option:Screen_Shot_2020-01-09_at_9.59.04_AM.png
  5. Under the "Set Embedded Data" block, click “Add a New Field” and change the text to "studentEmail."
  6. Click “Add a New Field" and add the "studentFullName" custom variable.
  7. Click “Add a New Field" and add the "studentFirstName" custom variable.
  8. Click “Add a New Field" and add the "studentLastName" custom variable.
  9. Click “Add a New Field" and add the "lessonTitle" custom variable.
  10. Click “Add a New Field" and add the "courseTitle" custom variable.
  11. Click Save Flow. The “Survey Flow” page will close.
  12. Click Publish.

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Pass Skilljar student information to a Typeform survey

You can pass Skilljar student information to Typeform via a Typeform survey embedded into a lesson in Skilljar. The student information you can pass to Typeform includes:

  • Student full name
  • Student first name
  • Student last name
  • Student email
  • Course title
  • Lesson title
  • Course ID

Note: You must have a Professional or Premium Typeform account to pass Skilljar student information to Typeform. Whatever you write for your Hidden Fields will be converted to lowercase letters automatically.

The custom variables that you can set up in Typeform include:

  • studentFullName
  • studentFirstName
  • studentLastName
  • studentEmail
  • courseTitle
  • lessonTitle
  • courseID

View Hidden Fields in your Typeform results

Hidden Fields, similar to Custom Variables, allow you to use data that you already have, to make your typeforms more personal, or simply to give you better data in your results.

 

Learn more: Typeform Help Center, Hidden Fields.

 

Add Skilljar custom variables to a Typeform survey

  1. In Typeform, go to “My Workspace” section and create a new Typeform survey.
  2. Open your typeform, and click the Add new question button. This opens the Questions menu, and at the bottom you will see Hidden Fields

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  3. A new field will appear at the top of your typeform editor. 
  4. Add the custom variables you want to pass from Skilljar to Typeform in the “Hidden Fields” editor. Hit space to add another variable.    

    1. studentFullName
    2. studentFirstName
    3. studentLastName
    4. studentEmail
    5. courseTitle
    6. lessonTitle
    7. courseID 
  5. Whatever you write for your custom variables will be converted to lowercase letters automatically.
  6. You can now test them by using the tool, and see what it will look like in your typeform’s URL:

 

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Pass Skilljar student information to a Google Form

You can pass Skilljar student information to Google Forms via a pre-filled Google Form embedded into a lesson in Skilljar. The student information you can pass to SurveyMonkey includes:

  • Student full name
  • Student first name
  • Student last name
  • Student email
  • Course title
  • Lesson title

The custom variables that you can set up in a pre-filled Google Form include:

  • STUDENT_FULL_NAME
  • STUDENT_FIRST_NAME
  • STUDENT_LAST_NAME
  • STUDENT_EMAIL
  • COURSE_TITLE
  • LESSON_TITLE

 

Learn more: Google Help Center, Send your form to people.

 

Add Skilljar custom variables to a Google Form

  1. On the Google Form in your Google Drive, add short answer questions for each custom variable you want to include:
    1. Student full name
    2. Student first name
    3. Student last name
    4. Student email
    5. Course title
    6. Lesson title
  2. On the top right of the Google Form, click the three-dot menu.
  3. Click “Get pre-filled link.” A new browser with the live Google Form will open.
  4. Pre-fill the customer variable fields:
    1. In the “Student Full Name” short answer field, type STUDENT_FULL_NAME.
    2. In the “Student First Name” short answer field, type STUDENT_FIRST_NAME.
    3. In the “Student Last Name” short answer field, type STUDENT_LAST_NAME.
    4. In the “Student Email” short answer field, type STUDENT_EMAIL.
    5. In the “Course Title” short answer field, type COURSE_TITLE.
    6. In the “Lesson Title” short answer field, type LESSON_TITLE.
  5. Scroll to the bottom of the survey and click GET LINK. The URL is copied to your clipboard.
  6. Use this URL to embed the pre-filled Google Form into your lesson in Skilljar.

When students view the embedded Google Form lesson, their name, their email, the course title, and the course lesson will populate automatically in the Google Form where you placed the custom variables in the pre-filled Google Form.

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