Enrollments Analytics

  • Updated

The enrollment analytics page provides a detailed report of student registrations for courses and paths. By using the enrollment analytics page you can customize the data the way you want, including filtering data on expanded fields and criteria, selecting or hiding columns, and saving reports to view later.   

Enrollments Analytics can be accessed from your Skilljar dashboard by expanding the Analytics header on the left and selecting Enrollments

Overview

The enrollment analytics page provides student enrollment data across your courses and paths. When you access the page you’ll see a list of enrolled students. To see a more detailed report of each student, simply select their name from the list (see Student Analytics for more information). 

Default Columns 

By default, the enrollment analytics report includes data for enrollments over the last 30 days. 

 

The default data in enrollment analytics includes: 

Field Definition
Student Name The name of the student associated with the enrollment.
Email The email of the student associated with the enrollment.
Title The title of the content that the student enrolled in.
Content Type The type of content the student enrolled in - Course or Path.
Registered The date the student enrolled in the content.
% Complete

The number of objects that have been completed divided by the total number of required objects to complete in the content object.

For Courses, this uses the number of required Lessons.

For Paths, this uses the courses in the Path.

Completed The date the student completed the content.
Certificate The link to the certificate awarded to the student, if one exists.

 

More custom data columns can also be added (see below). 

Adding More Columns

More data columns can be added or removed by selecting Edit Table Columns.

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The extra columns include:

Field Definition
Domain The domain that the student used to consume the content.
Group Memberships The group memberships that are associated with the student at the time the report is run.
Certificate Expiration The date the certificate expires, if one exists.
Live Event

True if there is at least one VILT lesson in the course. False otherwise.

This will always be False for Paths.

Channel

The method through which the student's enrollment was created.

For Courses

Value Definition
API By using the published-courses > enrollments > create endpoint
automatic_reenrollment When the course access has expired and auto re-enrollment triggers
dashboard_manage_students When using the Manage Students page in the Dashboard
dashboard_vilt When using the Event page in the Dashboard
group_add When group membership enrollment configuration triggers
import When Skilljar bulk imports from the back-end
platform When the learner enrolls through the learner experience
unknown Enrollments that were created prior to tracking of the channel; current and future enrollments should have a defined channel
workflow When a Course Action for enrollment triggers

 

For Paths

Value Definition
API By using the published-paths > published-path-enrollments > create endpoint
dashboard_manage_students When using the Manage Students page in the Dashboard
group_add When group membership enrollment configuration triggers
platform When the learner enrolls through the learner experience
unknown Enrollments that were created prior to tracking of the channel; current and future enrollments should have a defined channel
workflow When a Course Action for enrollment triggers

 

Tags A list of the tags associated with the content object at the time the report is run.
Due At

The due at date of the course enrollment, if one exists. Blank otherwise.

This will always be blank for Path enrollments.

Latest Activity The date of the latest recorded activity for the student on the content.
User ID  The Skilljar generated ID of the student.
Course Enrollment ID  The Skilljar generated ID of the course enrollment. Blank for paths.
Path Enrollment ID  The Skilljar generated ID of the path enrollment. Blank for courses.
Published Course ID  The Skilljar generated ID of the course. Blank for paths.
Published Path ID  The Skilljar generated ID of the path. Blank for courses.
Sign Up Fields Any number of sign up field columns may be visible. These represent the data that a user provided at sign up for the custom fields.
Unit of Measure Fields Any number of credit field columns may be visible, if using Credits.

 

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When selected, a popup window will appear and show two lists with a hidden and visible column. To add more columns, select the field name under Hidden Columns and then the > icon to move it to the Visible Columns list. To move all fields at once, select Add All

To remove a column, select the field name under Visible Columns and then the < icon to move it to the Hidden Columns list.

When you’re finished, select Apply.

Note: To change the order of the columns, first remove all columns and then add them in the order you want them to appear in the report.

Filtering Results

By using the filters on the Enrollment Analytics page you can customize the data in a way that best suits your needs, such as filtering by specific students, dates, and content. 

Enrollment analytics filters can be used similarly to the filters on other Skilljar analytics and can be revealed by selecting and expanding + Filters. Data can be filtered by:

  • Date
  • Content
  • Student

To filter the data, select the filter you want to manage to open the fly-out screen, choose from the drop-down selections, and select Apply after each one. When you’re finished select Apply Filters. You can read more about each filter below. You can also find more general information about how to use filters in Analytics 101

Note: Filtering in the Enrollments page is additive, so multiple filters will interact using "AND" operator logic. 

Filter by Date

Filtering by date allows you to look at your enrollment data in more specific ways. Selecting the dates in any of the boxes will result in data from all students within the timeframes that meet the criteria. 

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The date filter options include:

  • Registered - The dates when students register for your content. You can choose anywhere between the last 30 days and the present day, or choose a custom timeframe. 
  • Completion Status - Select between Complete and Incomplete to see registered student completion statuses during the above timeframe. 
    • Completion Date - If Complete is selected, you can then choose a date or timeframe for when the content was completed.  
  • Due Status - Select between Due and Overdue. 
    • Due Date - If Due is selected you can choose a date or timeframe for when the content is due. 
  • Latest Activity - The latest date when a student was last active in the enrollment during your selected timeframe. 
  • Certification Expires - The dates when the student’s certificate has expired (if applicable). 

Note on relative vs absolute date filters: Each time you access a saved report that uses relative date filters (“Last X Days), the date filter will be applied based on the current date. For example, if you chose a filter value of “Last 7 Days”, each time you access the report, it will show data from the previous 7 days from the current date. However, if you select specific dates (March 1 - March 8), the saved report will always show data from these dates whenever you access the report.

Filter by Content

Filtering by content allows you to view your enrollment data for specific courses and paths. All course enrollment data is aggregated by default, including courses within paths. 

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The content filters include:

  • Domain - Filter content by specific domains. This will only show content associated with the selected domains.
  • Type - Choose to filter between course or path. 
  • Labels - Filter content that’s associated with selected labels. Learn more about labels here.
  • Titles - Select specific course and path titles to only show results for the chosen content.

Filter by Students

Filtering by Students allows you to view student data for only students within selected groups and group categories. If you don’t have any group categories, all of your groups will be included in the analysis.

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The students filters include:

  • Categories - The group category. Selecting this will include groups within that category. Learn more about group categories here
  • Groups - Select one or more groups to filter by students who are in those groups. Learn more about groups here

Applying Multiple Filters

When multiple filters are used, they are combined with “AND” logic. For example, if you set the registration filter to “Last 7 Days” and the title filter to “Welcome to Our Product”, the report will display all enrollments in the last 7 days for the course titled “Welcome to Our Product”.

Saving a Report

You can save a report to be viewed and edited at a later date. Select the ellipsis button (...) in the top-right of the page and select Save as New Report, give it a name when prompted, and then select Save.

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Selecting and Editing a Saved Report

You can load saved reports by selecting the ellipsis button (...) in the top-right of the page, then Select Report, and then the name of the previously saved report you want to load. 

You can edit and save the changes to the report by selecting Save Report or by selecting the ellipses button and then Save as New Report.

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Sharing a Report

You can share a saved report by selecting the ellipsis button (...) in the top-right of the page and then Select Report to access all previously saved reports. Select the report to load it and then copy the web address in your browser. You can use this address to share the report with anyone who has access to the Enrollment Analytics page within your organization.

Note: When sharing a report, please know that it may only be viewable to dashboard users with full group access. If the user has limited group access which does not match the selected group filters in the shared report, the user may be redirected to the default report. 

 



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