Enrollments Analytics

  • Updated

The enrollment analytics page provides a detailed report of student registrations for courses and paths. By using the enrollment analytics page you can customize the data the way you want, including filtering data on expanded fields and criteria, selecting or hiding columns, and saving reports to view later.   

Enrollments Analytics can be accessed from your Skilljar dashboard by expanding the Analytics header on the left and selecting Enrollments

Overview

The enrollment analytics page provides student enrollment data across your courses and paths. When you access the page you’ll see a list of enrolled students. To see a more detailed report of each student, simply select their name from the list (see Student Analytics for more information). 

Default Columns 

By default, the enrollment analytics report includes data for enrollments over the last 30 days. 

 

The default data in enrollment analytics includes: 

  • Student Name 
  • Student email
  • Content title
  • Content type
  • Date of course/path registration
  • Completion date
  • Completion percentage
  • Link to issue certificate (if applicable)

More custom data columns can also be added (see below). 

Adding More Columns

More data columns can be added or removed by selecting Edit Table Columns.

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The extra columns include:

  • Domain
  • Group memberships
  • Certificate Expiration
  • If the course contains Live Training 
  • The channel where the content is hosted (for example, your course platform)
  • Tags
  • Due date
  • Latest activity
  • Course enrollment ID
  • Path enrollment ID
  • Published course ID
  • Published path ID
  • Sign-up fields (including any custom fields)
  • Unit of Measure fields (if using credits)

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When selected, a popup window will appear and show two lists with a hidden and visible column. To add more columns, select the field name under Hidden Columns and then the > icon to move it to the Visible Columns list. To move all fields at once, select Add All

To remove a column, select the field name under Visible Columns and then the < icon to move it to the Hidden Columns list.

When you’re finished, select Apply.

Note: To change the order of the columns, first remove all columns and then add them in the order you want them to appear in the report.

Filtering Results

By using the filters on the Enrollment Analytics page you can customize the data in a way that best suits your needs, such as filtering by specific students, dates, and content. 

Enrollment analytics filters can be used similarly to the filters on other Skilljar analytics and can be revealed by selecting and expanding + Filters. Data can be filtered by:

  • Date
  • Content
  • Student

To filter the data, select the filter you want to manage to open the fly-out screen, choose from the drop-down selections, and select Apply after each one. When you’re finished select Apply Filters. You can read more about each filter below. You can also find more general information about how to use filters in Analytics 101

Note: Filtering in the Enrollments page is additive, so multiple filters will interact using "AND" operator logic. 

Filter by Date

Filtering by date allows you to look at your enrollment data in more specific ways. Selecting the dates in any of the boxes will result in data from all students within the timeframes that meet the criteria. 

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The date filter options include:

  • Registered - The dates when students register for your content. You can choose anywhere between the last 30 days and the present day, or choose a custom timeframe. 
  • Completion Status - Select between Complete and Incomplete to see registered student completion statuses during the above timeframe. 
    • Completion Date - If Complete is selected, you can then choose a date or timeframe for when the content was completed.  
  • Due Status - Select between Due and Overdue. 
    • Due Date - If Due is selected you can choose a date or timeframe for when the content is due. 
  • Latest Activity - The latest date when a student was last active in the enrollment during your selected timeframe. 
  • Certification Expires - The dates when the student’s certificate has expired (if applicable). 

Note on relative vs absolute date filters: Each time you access a saved report that uses relative date filters (“Last X Days), the date filter will be applied based on the current date. For example, if you chose a filter value of “Last 7 Days”, each time you access the report, it will show data from the previous 7 days from the current date. However, if you select specific dates (March 1 - March 8), the saved report will always show data from these dates whenever you access the report.

Filter by Content

Filtering by content allows you to view your enrollment data for specific courses and paths. All course enrollment data is aggregated by default, including courses within paths. 

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The content filters include:

  • Domain - Filter content by specific domains. This will only show content associated with the selected domains.
  • Type - Choose to filter between course or path. 
  • Labels - Filter content that’s associated with selected labels. Learn more about labels here.
  • Titles - Select specific course and path titles to only show results for the chosen content.

Filter by Students

Filtering by Students allows you to view student data for only students within selected groups and group categories. If you don’t have any group categories, all of your groups will be included in the analysis.

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The students filters include:

  • Categories - The group category. Selecting this will include groups within that category. Learn more about group categories here
  • Groups - Select one or more groups to filter by students who are in those groups. Learn more about groups here

Applying Multiple Filters

When multiple filters are used, they are combined with “AND” logic. For example, if you set the registration filter to “Last 7 Days” and the title filter to “Welcome to Our Product”, the report will display all enrollments in the last 7 days for the course titled “Welcome to Our Product”.

Saving a Report

You can save a report to be viewed and edited at a later date. Select the ellipsis button (...) in the top-right of the page and select Save as New Report, give it a name when prompted, and then select Save.

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Selecting and Editing a Saved Report

You can load saved reports by selecting the ellipsis button (...) in the top-right of the page, then Select Report, and then the name of the previously saved report you want to load. 

You can edit and save the changes to the report by selecting Save Report or by selecting the ellipses button and then Save as New Report.

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Sharing a Report

You can share a saved report by selecting the ellipsis button (...) in the top-right of the page and then Select Report to access all previously saved reports. Select the report to load it and then copy the web address in your browser. You can use this address to share the report with anyone who has access to the Enrollment Analytics page within your organization.

Note: When sharing a report, please know that it may only be viewable to dashboard users with full group access. If the user has limited group access which does not match the selected group filters in the shared report, the user may be redirected to the default report. 

 



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