Manage Students: Add Students to Your Training Domain, Groups or Select Courses

Avatar
by Macz Norton
Follow

You can add new or existing students to your training domain, a student group(s), or register students into a published course(s) from the ‘Manage Students page. These actions are independent of one another, so you can perform these actions independently or together.

 

Domains

image2.png

Select the domain that you would like to take action on.

 

Students

image3.gif

You can add students to your training domain using one of three options:

  1. Add new students via email: Type or paste the email addresses of the students, one email address per line.
  2. Select an existing student(s): Click the arrow icon to move a student from “Available student” to the right column “Selected student.”
  3. Select an existing student group(s): Click the arrow icon to move a group(s) from “Available student groups” to the right column “Selected student groups.”

Tip: To select more than one student to move in one direction between the columns, you can:

  • Click Select all under the group table, or
  • Click and hold Ctrl or Cmd on your keyboard and click the groups you want to select.

 

Domain Invitation Email

Choose whether or not the domain invitation email is sent to new students.

Note: Adding students via ‘Manage Students’ gives the student(s) you add access to the domain you select, regardless of the domain access you’ve set.

 

Groups

image5.png

  1. Select “Add Students To Existing Groups.” The selection tables open.
  2. Select the course(s) in the “Available courses” column and use the arrow icon to move them to the “Selected courses” column on the left.  
  3. In the “Registration Email” settings, choose to either:
  1. “Send registration confirmation email to students.” This is the default selection.
  2. “Do not send registration confirmation email to students.”

Courses

image6.png

  1. Select “Register Students In Course.” The selection tables and “Registration Email” settings open.
  2. Select the course(s) in the “Available courses” column and use the arrow icon to move them to the “Selected courses” column on the left.  
  3. In the “Registration Email” settings, choose to either:
  1. “Send registration confirmation email to students.” This is the default selection.
  2. “Do not send registration confirmation email to students.”

 

Email Behavior

Student Experience

image1.png

  Domain / Students Courses  Result
Option 1 Send domain invitation email to new students N/A  New students will receive domain invitation email.
Option 2 Do not send domain invitation email to students N/A Students will not receive any emails.
Option 3 Send domain invitation email to new students Send registration confirmation email to students Students will receive one email with their domain invitation and course registration link(s).
Option 4 Do not send domain invitation email to students Do not send registration confirmation email to students Students will not receive any emails.
Option 5 Send domain invitation email to new students Do not send registration confirmation email to students New students will receive domain invitation email only.
Option 6 Do not send domain invitation email to students Send registration confirmation email to students Students will receive one email with their domain invitation and course registration link(s).

Note: Group selections do not impact student email behavior.

 

Admin Experience

image4.png

After you click Submit on the “Manage Students” page, by default, you will receive a confirmation email with one or both of these sections:

  • “Students” section: Displays the number of students who have been invited, re-invited, or skipped, as appropriate. Students who have been invited or re-invited will receive an account registration email. Skipped students will not receive an account registration email.
  • “Courses” section: Displays the number of new course registrations and the number of registrations skipped.

 

Frequently Asked Questions

Q: I have SSO enabled on my domain. How should I set the domain invitation email?

A: Take your domain access strategy into consideration when deciding if the domain invitation email should be sent. How are students signing into the domain for the first time?

  • Send domain invitation email to new students: We recommend using this setting if your domain does not have SSO enabled.  
  • Do not send domain invitation email to students:
    • Consider this setting for SSO-enabled domains. Students will not receive a domain invitation email and can access the domain through the SSO process.
    • For non-SSO domains, without a domain invitation email, students will have to follow the "forgot password" flow in order to successfully log into the domain.

 

Q: What happens if I add or select a student(s) that has already been added to a domain, group, or course?

A: The “Manage Students” feature responds to student information that you have already added to Skilljar. For example:

  • If you re-add a student(s) who you already added to your training domain and has not completed the account registration process, that student(s) will be re-invited to the training site domain via email for the second attempt.
  • If you re-add a student(s) who you have already added to your training domain and has already completed their registration process, the account registration request will be skipped and the student(s) will not receive an account registration email.
  • If you register a student(s) in a course(s) in which they are already registered, the course registration request will be skipped and the student(s) will not receive a course registration email.

 

Q: How long does a student have to register for the domain before the invitation expires?

A: The registration link in the student invitation email has a 30-day expiration window. If the student tries to register with the link after this window has passed, they'll hit an Invalid Token error message, which can be resolved by sending another invitation via ‘Manage Students.’ In the event that a student doesn’t receive their initial registration email, let them know to double-check their Spam folder.

 

Powered by Zendesk